VDI INFRASTRUCTURE LOT- 01
Tender Information
| Title | VDI INFRASTRUCTURE LOT- 01 |
| Description | Procurement of Building Construction |
| Procuring Entity | Aksum University |
| Reference No | AKU-NCB-W-0004-2019-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2026-09-15 10:00:00 |
| Invitation Date | 2026-08-26 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | axum, Room 002 axum, Ethiopia |
| Contact Details: | Tel: +251 924780108 Email: kelemewerbelay@gmail.com |
| Mailing Address: | P.O. Box 1010, Postal Code: 1020 |
TechnicalQualification
- •General experience:
General experience of 2(Two) years' experience,
(Ref: 01) - • Tender specific manufacturer authorization form (MAF).:
Tender specific manufacturer authorization form (MAF). MAF and collaboration shall be subjected to confirmation by the manufacturer(NB: Confirmation need to be after 09 / 2025)
(Ref: 01) - •Site survey:
Bidders should conduct site survey to provide appropriate solution and should get final approval from AKU ICT. The site survey (mandatory) will be conducted at the University as per the request of the University ICT Directorate.
(Ref: 01) - •Data sheet:
Data sheet
(Ref: 01) - •Compliance table:
Compliance table
(Ref: 01) - •BoQ without price in your technical document:
BoQ without price in your technical document
(Ref: 01) - •Post deployment executions::
Post deployment executions:
(Ref: 01) - •warranty :
· 3-years warranty (replace and repair) after acceptance
(Ref: 01) - •technical support after acceptance:
· 5-years technical support after acceptance
(Ref: 01) - •After-sales warranty:
After-sales warranty: the main equipment’s manufacturer should have local office in Ethiopia in order to achieve high quality after sales service.(NB: The proof (register) for manufacturer’s local office for service should be provided.)
(Ref: 01) - •Joint Venture (JV) Thresholds:
• Lead Partner: Must meet at least 40% of the required turnover.
• Each JV Partner: every separate partner must meet at least 25% of the required turnover.
• Failure to meet these individual thresholds results in total disqualification.
(Ref: 01) - •important notes:
Bidders are expected to carefully see and submit the technically admissibility criteria on the bidding document · As the project is on the turnkey basis, partial offer will be automatically rejected. · The winner will be determined according the grand total of price but only if the provider meets the minimum technical requirements. · Consider as a set (including all minimum requirements for the solution). Any missed item for the solution is the responsibility of the winner. · The winner is expected to conduct the installation as per the request of the university. (The winner is responsible to install all the listed items as per the request of the University) · Bidders should conduct site survey to provide appropriate solution and should get final approval from AKU ICT. The site survey (mandatory) will be conducted at the University as per the request of the University ICT Directorate. · The on-factory training should be conducted ahead of material delivery to the university · The Company must be assigned a double-cap car under the project to ensure and provide efficient service to the project implementation. The cabin needs to give service to the ICT Staff. · Failed to submit renewed trade license, business registration certificate, VAT, TIN and tax clearance certificate will lead to rejection; · If a bidder fails to meet any Mandatory or Mustmet Criteria, they shall not proceed to the financial evaluation stage. · Clearly state that management and advanced technical training shall be conducted at the OEM factory or authorized training center, where applicable and include , date, certification type, Professional exam Voucher · Ensure any replacement staff possess equal or higher qualifications, subject to ICT Directorate approval
(Ref: 01)
LegalQualification
- •VAT registration certificate: Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).; (Ref: ITB 37.2(g))
- •Debarment: Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3; (Ref: ITB 37.2(e))
- •Nationality: Bidder does have nationality in accordance with ITB Clause 4.2. (Ref: ITB 37.2(a))
- •conflict of interest: Bidder is found to have a conflict of interest as described in ITB Clause 6; (Ref: ITB 36.2(b))
- •Business organization Registration certificate: Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c). (Ref: ITB 37.2(f))
- •valid business license : Bidder has to submit valid business license indicating the stream of business in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i); (Ref: ITB 37.2)
- • Beneficial Ownership Disclosure Form : In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: -1) Directly or indirectly holding 10% or more of the shares. 2) Directly or indirectly holding 10% or more of the Voting Rights or3) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or 4) Whether a person directly or indirectly exercises significant influence or control over the Company (tendered) (Ref: ITB 37.2(k))
- •JV agreement: In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1. (Ref: ITB 37.2 (i))
- •valid tax clearance certificate : Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.5(b)(iii). (Ref: 37.2(h))
ProfessionalQualification
- •QHSE Compliance:
The bidder must demonstrate an Established and effective Quality, Health, Safety, and Environmental (QHSE) management system. Submission shall include: documented QHSE policy signed by management, valid ISO certifications (e.g., ISO 9001, ISO 14001, ISO 45001), HSE performance statistics for the last three (3) years, risk assessment & method statements for similar projects, Environmental management practices, and staff safety training records.
Fully established, functional, with documented roles, responsibilities, and policies
(Ref: 01)
FinancialQualification
- •Financial Resources/liquid asset :
The bidder must provide an application letter from a recognized bank confirming that they are eligible to obtain a support based on their liquid assets with budget amount >=102,640,668.9
N.B. the word Unconditional is mandatory in the subject and in content of the letter.
(Ref: ITB 37.5 (a)) - •Annual Turnover/Business stability and financial standing/:
Peak Annual turnover over >=ETB 461,883,010.365
of the last Five (5) years
Letter from Revenue Authority must be attached (mandatory). The public body will verify the legitimacy of the letter by communicating the tax authority officially or using any other means.
(Ref: ITB37.5(d)) - •similar experience:
For Local bidders:- As a Contractor, Sub contractor and Joint Venture One similar Project within the last Ten (10) years (2009-2018) EC or (2017-2026) G.C, with one similar contract project With a value of ETB 718,484,682.79, with two similar contracts project 359,242,341.39 or three similar contracts within the last Ten (10) years each with a value of at least ETB 239,494,894.26 that have been successfully and substantially completed (70% completed).
Supporting evidence letter for satisfactory performance from the employer which clearly mention the project amount, commencement date, project duration, completion date, timely performance and quality Performance are mandatory and must be attached. All documents attached must be Authenticated.
In addition, the bidder must present contract agreement (form of agreement) and recent payment certificates.
Mandatory This information shall be included in a separate form entitled Bidders Certification of Compliance that is furnished according to the Federal Standard Bidding Document guidelines
(Ref: 01)
Bid Security
Amount: 2000000 ETB
SME Bid Security Form: CPO, Letter_from_Small_and_Micro_Enterprise, Bank_Guarantee
Local Bidders Form: CPO, Bank_Guarantee
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