Proxy voting services for the UN
Issuing organisation: UN Secretariat
Notice type: Request for EOI
The Office of Investment Management (OIM) of the United Nations Joint Staff Pension Fund (UNJSPF) is seeking Expressions of Interest from qualified and experienced vendors to provide independent proxy voting services that support UNJSPF’s fiduciary duty to exercise its voting rights attached to equity holdings in the best long term interests of the Fund and its beneficiaries. The objective is to establish a service provider to act as an independent third party supporting the Fund’s stewardship objectives, including the integration of corporate governance, environmental, and social (E&S) considerations into proxy voting decisions. The services should support voting across UNJSPF’s global equity universe, aligned with internationally recognized stewardship principles and best practices. The expected services are as follows: 1. Proxy Research and Analysis Provision of independent proxy research and analysis for shareholder meetings across global equity markets. Coverage of management and shareholder proposals, including but not limited to corporate governance, board elections, executive remuneration, capital structure, environmental matters, and social issues. Timely availability of research and recommendations in advance of applicable voting deadlines. 2. Voting Policy Implementation Operational implementation of UNJSPF’s proxy voting policies, including any customized guidelines provided by the Client. Ability to apply sustainability and climate related voting criteria in line with internationally recognized frameworks and the Client’s stewardship guidelines. Ongoing maintenance of voting rules to reflect policy updates communicated by the Client during the term of the contract. 3. Vote Execution Accurate and timely execution of proxy votes on behalf of the Client in accordance with approved voting policies and standing instructions. Submission of votes in all relevant markets and formats to meet issuer and regulatory deadlines. Management of vote confirmations, reconciliations, and operational exceptions. 4. Case by Case and Priority Voting Support Support for enhanced, case by case analysis for selected meetings identified by the Client as high priority. Provision of additional qualitative analysis and vote rationales for specific resolutions upon request. Flexibility to accommodate Client directed overrides or bespoke voting instructions. 5. Reporting and Disclosure Support Provision of periodic reports summarizing proxy voting activity, including vote statistics and alignment with Client policies. Annual reporting is suitable for internal governance, oversight, and public disclosure purposes. Availability of vote level data and rationales to support transparency and stewardship reporting. 6. Systems Access and Client Support Secure access for authorized Client users to an electronic platform for voting oversight, reporting, and audit purposes. Ongoing client support, including operational assistance and policy related queries. Designated relationship management and escalation points. Specific Requirements/Information Please note that this is not a tendering process. The UN is looking for pontential bidders for the future Request For Proposal (RFP) which will be published in due course. Interested vendors should submit their Expression of Interest through the link provided under this notice. Any Technical/ commercial proposal is not sought under this Request for Expression of Interest.
UNSPSC classification:
- 80000000 — Management and Business Professionals and Administrative Services
- 80100000 — Management advisory services
Beneficiary countries: Countries or territories Afghanistan Albania Algeria American Samoa Andorra Angola Anguilla Antigua and Barbuda Argentina Armenia Aruba Australia Austria Azerbaijan Bahamas Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bermuda Bhutan Bolivia Bosnia and Herzegovina Botswana Brazil British Indian Ocean Territory Brunei Darussalam Bulgaria Burkina Faso Burundi Cambodia Cameroon Canada Cape Verde Cayman Islands Central African Republic Chad Chile China Christmas Island Colombia Comoros Congo Cook Islands Costa Rica Côte d'Ivoire Croatia Cuba Cyprus Czech Republic Congo, The Democratic Republic of the Denmark Djibouti Dominica Dominican Republic Timor-Leste Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Ethiopia Falkland Islands (Malvinas) - A dispute exists between the Governments of Argentina and the United Kingdom of Great Britain and Northern Ireland concerning sovereignty over the Falkland Islands (Malvinas) Faroe Islands Fiji Finland France French Guiana French Polynesia Gabon Gambia Georgia Germany Ghana Gibraltar Greece Greenland Grenada Guadeloupe Guam Guatemala Guinea Guinea-Bissau Guyana Haiti Honduras Hong Kong, Special Administrative Region of China Hungary Iceland India Indonesia Iran, Islamic Republic of Iraq Ireland Israel Italy Jamaica Japan Jordan Kazakhstan Kenya Kiribati Korea, Democratic People's Republic of Korea, Republic of Kuwait Kyrgyzstan Lao People's Democratic Republic Latvia Lebanon Lesotho Liberia Libya Liechtenstein Lithuania Luxembourg Macao, Special Administrative Region of China North Macedonia Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Martinique Mauritania Mauritius Mayotte Mexico Micronesia, Federated States of Moldova, Republic of Monaco Mongolia Montserrat Morocco Mozambique Myanmar Namibia Nauru Nepal Netherlands Netherlands Antilles New Caledonia New Zealand Nicaragua Niger Nigeria Niue Norway Oman Pakistan Palau Panama Papua New Guinea Paraguay Peru Philippines Pitcairn Poland Portugal Puerto Rico Qatar Reunion Romania Russian Federation Rwanda Saint Helena Saint Kitts and Nevis Saint Lucia Saint Pierre and Miquelon Saint Vincent and the Grenadines Samoa San Marino Sao Tome and Principe Saudi Arabia Senegal Seychelles Sierra Leone Singapore Slovakia Slovenia Solomon Islands Somalia South Africa Spain Sri Lanka Sudan Suriname Svalbard and Jan Mayen Eswatini Sweden Switzerland Syrian Arab Republic Taiwan, Province of China Tajikistan Thailand Togo Tokelau Tonga Trinidad and Tobago Tunisia Türkiye Turkmenistan Turks and Caicos Islands Tuvalu Uganda Ukraine United Arab Emirates United Kingdom Tanzania, United Republic of United States of America Uruguay Uzbekistan Vanuatu Venezuela Viet Nam Virgin Islands, British Virgin Islands, U. S. Wallis and Futuna Islands Western Sahara Yemen Zambia Zimbabwe Antarctica Palestine, State of Serbia, Republic of Montenegro Kosovo South Sudan
Tender documents: available on UNGM. View this notice on UNGM (a free UNGM supplier registration is required to download documents).
Login with Google